In today’s fast-paced digital world, having an AI meeting assistant can significantly boost productivity by transcribing, summarizing, and analyzing meetings. This activity will guide you through the process of finding your personal AI meeting assistant by exploring the capabilities of two popular tools: Fireflies and Otter AI.

Battle of the Meeting Assistants: Fireflies vs Otter

Option 1: Put the Meeting Assistants to the Test
The most effective way to find the right meeting assistant for your needs is to compare them directly. In this activity, we will set up both Fireflies and Otter.ai, invite them to a test meeting, and evaluate their performance. Follow all the steps below to find your assistant.
Option 2: Watch a Review to Decide
If you don’t have time to explore each meeting assistant on your own, you can watch this video for an overview. After watching, choose your preferred assistant and follow the provided steps below to set it up and evaluate its performance. (You can ignore the steps for the assistant you did not choose.)

AI Assistants

Step 1: Setting Up Accounts
Fireflies

  • Visit Fireflies’ website and click on the “Sign Up” button to create a free account.
  • Follow the on-screen instructions to create your account.

Otter.ai

  • Visit Otter.ai’s website and click on the “Sign Up” button to create a free account.
  • Follow the step-by-step on-screen instructions to create your account.
Step 2: Scheduling a Google Meet

We can link our AI assistant to Google Meet:

  1. Open Google Calendar on your computer or smartphone.
  2. Click on the “+” button to create a new event and fill in the details for your meeting (e.g., title, date, time).
  3. In the “Guests” section, you can choose to invite a friend or colleague by entering their email address, or you can proceed without inviting anyone.
  4. In the “Add Google Meet video conferencing” section, click on “Add conferencing” to generate a Google Meet link.
  5. If you did not set up the AI assistants to join all meetings automatically, follow these instructions to add Fireflies and Otter to the meeting.

Setting up a meeting

Step 3: Conducting the Meeting

Now, it’s time to have a meeting!

  • At the scheduled time, join your Google Meet meeting using the link provided in your Google Calendar event.
  • If you invited a friend or colleague, ensure they join the meeting as well. If not, you can conduct the meeting by yourself.
  • Both Fireflies and Otter.ai should automatically join the meeting as invited guests.
  • During the meeting, have a 10-15 minute conversation on a topic of your choice. You might discuss a recent project, plan an event, or simply talk about your day.
Step 4: Reviewing the Notes
Fireflies:

  • After the meeting, log in to your Fireflies account and navigate to the main dashboard.
  • The recent meeting should be in your feed. Click on it to analyze the notes from the meeting.

Fireflies meeting feed Otter:

  • Log in to your Otter.ai account and navigate to “My Conversations” in the left-hand menu to analyze your meeting notes.

Otter meeting conversations

Step 5: Comparing the Results
Write a comparison report with the following categories to evaluate both Fireflies and Otter.ai:

  • Accuracy: How accurate were the notes? Were there any errors, or did it miss any important points?
  • Summarization: Did the tool provide a useful summary of the meeting?
  • User Interface: How easy was navigating the website or app and finding your notes?
  • Additional Features: What extra features did you find helpful, such as keyword highlights or collaboration tools?

Note: If you used only one AI assistant, just focus on evaluating it in each category.

Step 6: Reflection
Write a brief reflection on your experience using Fireflies and Otter.ai. Consider the following questions:

  • Which tool did you find more effective for your needs?
  • How might an AI meeting assistant improve your productivity?
  • What features did you find most beneficial, and why?
  • What are the ethical implications of using AI to record and take notes in meetings?

Conclusion

Finding the right AI meeting assistant can significantly enhance your workflow by providing accurate transcriptions, useful summaries, and collaborative features. By exploring Fireflies and Otter AI, you’ve gained hands-on experience with two powerful tools, allowing you to make an informed decision about which one best suits your needs. Share your findings and reflections with us!

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Last Update: November 22, 2024